Privacy Policy
Safety Clarity ("we", "us", or "our") operates the safetyclarity.co.uk website. This page informs you of our policies regarding the collection, use, and disclosure of personal information when you use our website.
Information We Collect
Information You Provide
We may collect information you voluntarily provide when you:
- Subscribe to our newsletter or email updates
- Complete a contact form or enquiry
- Download resources or guides
- Use our interactive tools and save your progress
This information may include:
- Email address
- Name (if provided)
- Organisation or business type
- Enquiry details or feedback
Information Collected Automatically
When you visit our website, we may automatically collect certain information about your device and usage, including:
- IP address (anonymised where possible)
- Browser type and version
- Device type
- Pages visited and time spent on pages
- Referring website
- General geographic location (country/region level)
This information is collected through cookies and similar technologies. See our Cookie Policy section below for more details.
How We Use Your Information
We use the information we collect to:
- Provide and maintain our website
- Send you newsletters and updates (if you've subscribed)
- Respond to your enquiries and provide support
- Understand how our website is used and improve our content
- Detect and prevent technical issues or abuse
- Comply with legal obligations
Legal Basis for Processing (GDPR)
Under the UK General Data Protection Regulation (UK GDPR), we process your personal information based on the following legal grounds:
- Consent: Where you have given clear consent for us to process your personal information for a specific purpose (e.g., subscribing to our newsletter).
- Legitimate interests: Where processing is necessary for our legitimate interests (e.g., improving our website, understanding how it's used) and your rights do not override those interests.
- Legal obligation: Where we need to comply with a legal requirement.
Data Sharing
We do not sell your personal information. We may share your information with:
- Health and safety professionals: With your consent, we may share your contact details and enquiry information with carefully selected health and safety consultants, assessors, or service providers who can help you achieve compliance. We only work with qualified professionals and will always be clear when making such introductions.
- Service providers: Third parties who help us operate our website and deliver our services (e.g., email service providers, hosting providers, analytics services). These providers are contractually obligated to protect your information.
- Legal requirements: If required by law or in response to valid legal process.
Data Retention
We retain your personal information for as long as necessary to:
- Provide the services you requested
- Comply with legal obligations
- Resolve disputes and enforce agreements
Newsletter subscribers: We retain your email address until you unsubscribe. You can unsubscribe at any time using the link in any email we send.
Analytics data: Anonymised analytics data may be retained for up to 26 months for trend analysis.
Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of the personal information we hold about you.
- Rectification: Request correction of inaccurate or incomplete information.
- Erasure: Request deletion of your personal information in certain circumstances.
- Restrict processing: Request that we limit how we use your information.
- Data portability: Request transfer of your information to another organisation.
- Object: Object to processing based on legitimate interests.
- Withdraw consent: Where processing is based on consent, withdraw that consent at any time.
To exercise any of these rights, please contact us at the details below.
Cookies and Similar Technologies
Cookies are small text files stored on your device when you visit a website. We use cookies for:
Essential Cookies
These cookies are necessary for the website to function properly. They enable basic features like page navigation and access to secure areas. The website cannot function properly without these cookies.
Analytics Cookies
We use analytics cookies (such as Google Analytics) to understand how visitors interact with our website. This helps us improve our content and user experience. These cookies collect information anonymously, including:
- Number of visitors
- Pages visited
- Time spent on pages
- How visitors arrived at our site
Preference Cookies
These cookies remember your choices (such as checklist progress in our interactive tools) to provide a more personalised experience.
Managing Cookies
You can control cookies through your browser settings. Most browsers allow you to:
- See what cookies are stored and delete them
- Block third-party cookies
- Block cookies from particular sites
- Block all cookies
- Delete all cookies when you close your browser
Note that blocking all cookies may affect your experience on our website and other sites.
Third-Party Services
Our website may use the following third-party services:
- Google Analytics: Web analytics service. See Google's Privacy Policy.
- Vercel: Website hosting. See Vercel's Privacy Policy.
International Transfers
Some of our service providers may be located outside the UK. Where personal information is transferred outside the UK, we ensure appropriate safeguards are in place, such as:
- Standard contractual clauses approved by the ICO
- Transfers to countries with adequacy decisions from the UK government
Children's Privacy
Our website is not directed at children under 16 years of age. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us and we will delete it.
Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:
Complaints
If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):